Description

Job Information:

Title: Manager, Administration

First Date of Posting: June 22, 2023

Last Date of Filing: July 6, 2023

Authority: TA

Department: Subways

Division/Unit: Operations Support, Administration

Reports to: Director, Administrative Support

Work Location: 130 Livingston Street, Brooklyn

Hours of Work: Managerial

Compensation:
Salary Range: $77,463 - $114,945

(Grade F/ 479 points)

Responsibilities:

This position will be responsible for the operation of the Administration Processing Unit which provides administrative support to the Department of Subways Divisions (Stations, Service Delivery, DCE, and MOW). This Manager will be required to ensure the unit is following the policies and procedures set forth to oversee Driver’s Licenses monitoring, Badge Management, NYCT Property issuance, collection, distribution, and tracking, distribution of Quarterly Expiring EPIC passes, Parking Permit Admin, processing newly hired employees, Daily Notice processing and distribution, and working in liaise with NYCT Professional Development, Training and Course Nomination Units.

The incumbent will also manage APU as it serves as DOS liaison to the following: Security Access Pass Unit, EMD (in coordination with telephone installations, service and repair requests for DOS divisions), Procurement Uniform Admin group (in monitoring compliance and issuance of employee uniforms) and assists with managing visitor data collection and monitoring Operations Support visitor management requirements. The manager is also responsible for reconciliation of monies collected and delivery of monies to Treasury and will work to maintain an efficient operation while providing outstanding customer service during all employee interactions.

Education and Experience:

A bachelor's degree in business administration or a related field and eight (8) years of full-time, professional experience with at least four (4) years managerial/supervisory experience; -OR-

A satisfactory equivalent of education and experience.

Desired Skills

• Healthy knowledge of New York City Transit rules and regulations.
• Strong written, verbal and interpersonal skills.
• The ability to operate in a professional and confidential manner.
• Demonstrates the ability to complete short and long-term projects efficiently and effectively.
• Intermediate level of proficiency in Microsoft Office Suite (Excel, Word, Access, Outlook).
• A solid background in an administrative/operations environment.

Selection Method:

Based on evaluation of education, skills, experience and interview.

All appointments, with the exception of Department of Subways employees on MaBSTOA payroll, will be made on the NYCT payroll
Other Information:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission” ).

How to apply:

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity:

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.